Formal/Event Confirmation
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Organization Info
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University
Name of Organization
Social Chair's / Formal Planner's Name
First and Last Name
First Name
Last Name
E-mail
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Phone Number
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Area Code
Phone Number
Guaranteed Number of Guests
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You'll be able to drop up to 10% of this # if Necessary.
Chapter Financial Contribution
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In addition to Per couple price below
Per Couple Price Agreed to
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See your proposal for per couple price
By agreeing I hereby understand agree that my chapter and I are responsible for paying for the total amount of attendees I have filled out above. (**Formalbuilder will make every effort to accommodate MORE guests, but cannot go below the guaranteed number above.
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Agree
Please Let us know which Hotel/Venue You have chosen?
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Date of Event:
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Formal Deposit
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Authorized Signature
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Terms and Conditions for payments, EFT, and Credit Card
EFT Authorization I hereby authorize TEAM, on behalf of my organization mentioned above to initiate entries to the bank account that I have entered on this form, or web site to automatically debit my account for total amounts due at least 10 days prior to my event and, if necessary, to initiate adjustments for any transactions credited or debited in error and any additional fee's shall be debited from this account and or the credit card on file. I represent that I have authority to bind the organization that owns the bank accounts, and to authorize all transactions to the bank accounts that are initiated through TEAM corp. I acknowledge that transactions initiated to the bank accounts must comply with the provisions of U.S. law. This authorization will remain in effect until the organization notifies TEAM in writing to cancel it in such time as to afford TEAM and the bank reasonable opportunity to act on it. TEAM, LLC TERMS OF USE This Terms of Use Agreement (the “Agreement”) states the terms and conditions that govern the contractual agreement between Travel, Entertainment, and Marketing, LLC, (the “Company”) and you (the “User”) who agrees to be bound by this Agreement in regard to the User’s access to www.teamexp.com/www.greeks365.com/www.vegasformals.com & www.formalbuilder.com (the “Site”), which is owned and operated by the Company. TEAM, LLC. The Company is an event planning organization, part of several associations and registered with the DOJ as a Seller of Travel, TCRCID, IATAN, and BBB. THE SERVICE. The Company will act as the planner of the User’s formal (the “Event”) and will work with the User’s officers during the planning process to ensure it is a great, well-planned, and organized event. Based on availability, the Company will search and negotiate the best rates possible for the Event and package on behalf of the User (the “Service”). If your first choice is not available the company will present another comparable option as soon as possible, due to the nature of the supply and demand of hotel rooms/hospitality pricing is subject to change. T.E.A.M. reserves the right to alter pricing when deposits are given after proposal expiration date due to rate changes. By logging onto the Site and/or using the Service, the User agrees to these Terms of Use and associated Privacy Policy located elsewhere on the Site. Furthermore, the User agrees to adhere to this Agreement, and any agreed for TEAM to enter into agreement and contracts with vendors on user behalf and is responsible for payment dates, minimum attendees, final attendees guarantee, and specified collection of guest lists, contact lists, rooming lists, and final payment deadlines set forth by the Company. PROVISION OF EVENT DETAILS. In order to perform the Service, the User must provide to the Company the following details: Event Date, Venue, Amount of Guaranteed Guests, Rooming Accommodations, a Rooming List, and a Schedule of the Event. FEES; PAYMENT. The User agrees to pay any agreed upon fees at the agreed upon times, calculated according to the then-current fee schedule posted elsewhere on the Site. All fees are based on packaged prices negotiated with third party vendors on the User’s behalf with the assumption of four (4) people per hotel room. Any per-person pricing is based on the full packaged price. The User must provide to the Company a deposit, the amount of which shall be specified by the Company prior to providing the Service (the “Deposit”). The Deposit must be paid through Secure Online Payment Gateway via credit card or electronic check. Upon booking the Event with the Company, the User must provide the Company with a non-refundable deposit (the “Deposit”). Deposit amounts serve as a down payment and go towards the cost of the event, deposit amounts may vary depending on the size and total revenue of your event. After providing the Deposit, the expected number of guests and/or rooms may not decrease by more than 10% and any requested increases are subject to the availability of the venue’s accommodations. Should the expected number of guests and/or rooms decrease by more than 10%, the User shall still be responsible for paying the difference. Twenty (20) days prior to the Event, the Company shall charge either the User’s bank account or credit card, based on the method selected and information provided upon signing up for the Service, for any remaining amounts due. A late fee of $250 will be assessed for NSF or payments given after due date. Upon execution of any agreement with the Company to perform the Service, the User may not cancel for any reason and shall be liable for the agreed upon amount due under any such agreement. Attorney Fee's Provision: If either party brings an Action to enforce their rights under this agreement, the prevailing party may recover its expenses (including reasonable attorneys' fees) incurred in connection with the Action and any appeal from the losing party. These fee's will include, but not limited to collection fee's of 25-35% + core costs of total amount in dispute. APPOINTMENT AS AGENT. The User hereby appoints the Company as its exclusive agent for the purpose of entering the User in agreements with third party vendors to facilitate the event. This appointment authorizes the Company to choose, negotiate with, and enter the User into contracts with such third party vendors so long as such agreements meet the stated aims of the User with regard to the Event. The User warrants and represents that it is not currently party to and for so long as this Agreement is in effect will not enter into any agreement that might impede or limit the Company’s performance of this Agreement. HONORING ALL AGREEMENTS. The User agrees and acknowledges that the Company is signing agreements with third party vendors on its behalf and it shall be responsible for honoring any such agreements and the Company shall bear no liability for the User’s inability or other failure in honoring such agreements. Furthermore, the User agrees and acknowledges that the Company’s agency is limited solely to the purpose stated above and is terminated upon engaging the User with third party Vendors. CODE OF CONDUCT. The User agrees and acknowledges that the User shall assume responsibility for any consequences of the conduct of any person in attendance at any Event and the Company shall bear no liability for the actions of any such person. The User hereby warrants and represents that it will not, nor will any of its attendees, violate any laws or the rights of any third person in its attendance of the Event and will ensure that no person under the age of 21 consumes alcohol. ADDITIONAL CHARGES. The User agrees and acknowledges that it will be responsible for any additional charges incurred while at the Event, including (but not limited to) damages. The User hereby authorizes the Company, if necessary, to facilitate payment for any such charges with the third party vendor with whom such charges were incurred using the payment information provided to the Company by the User upon signing up for the Service. INSURANCE. By engaging the Company for its Service, the User warrants, agrees, and acknowledges that the Company shall be listed as an “additional insured” under its general liability insurance policy (the “Policy”) as may be further specified in the Policy’s blanket additional insured endorsement, and must provide evidence of such Policy to the Company upon request. ELIGIBILITY. To be eligible to browse the Site and use the Service, the User must be at least 18 years of age. The User must provide information that is truthful to the best of the User’s knowledge and in the event any such information changes, the User shall notify the Company of any such change within a reasonable amount of time. The User may not through the Site use false identities, impersonate any other person, or use a username and password that the User is not authorized to use. GENERAL RESTRICTIONS ON USE. The Company grants the User a limited license to access and make personal use of the Site and not to download (other than page caching) or modify it (or any portion thereof) except with express written consent of the Company. This license does not include any resale or commercial use of the Site or its contents, any collection and use of any product listings, descriptions, or prices, any derivative use of this site or its contents, any downloading or copying of account information for the benefit of another merchant, or any use of data mining, robots, or similar data gathering and extraction tools. The User agrees not to use any device, software or other instrumentality to interfere or attempt to interfere with the proper working of the Site. The User will not take any action that imposes an unreasonable or disproportionately large load on the Site’s infrastructure. The User agrees not to use any robot, spider, other automatic device, or manual process to monitor or copy any content from the Site without the prior express consent from an authorized Company representative, unless such use is by a search engine employed to direct Internet users to the Site. The Site or any portion thereof may not be reproduced, duplicated, copied, sold, resold, visited, or otherwise exploited for any commercial purpose without express written consent of the Company. The User may not frame or utilize framing techniques to enclose any trademark, logo, or other proprietary information (including images, text, page layout, or form) of the Company or its associates without express written consent. The User may not use any meta tags or any other “hidden” text utilizing the Company’s name or trademarks without the express written consent of the Company. Any unauthorized use terminates the permission or license granted by the Company. The User is granted a limited, revocable, and nonexclusive right to create a hyperlink to the Site so long as the link does not portray the Company, its associates, or their products or services in a false, misleading, derogatory, or otherwise offensive matter. USER ACCOUNT. The User may register to the Site with an account in order to make use of certain functions and/or the Service (the “User Account”). The User is responsible for maintaining the confidentiality of the username and password that the User designates during the registration process, and the User is fully responsible for all activities that occur under the User Account. The User agrees to: (i) immediately notify the Company of any unauthorized use of the User Account or any other breach of security, and (ii) ensure that the User exits from the User Account at the end of each session. The Company will not be liable for any loss or damage arising from the User’s failure to comply with this provision. The User should use particular caution when accessing the User Account from a public or shared computer to ensure that others are not able to view or record the User Account’s username and password and/or other personal information. The Company reserves the right to terminate or suspend any User’s User Account and/or access to the Site and the Service if the Company determines (in its sole discretion) that any such User has violated this Agreement. TERM AND TERMINATION. This Agreement will remain in effect until terminated by either party. If the User is dissatisfied with the Service or any of the terms and conditions contained herein, the sole and exclusive remedy is to terminate the User Account. The User may cancel the User Account and participation in the Service at any time by emailing contact@teamexp.com. Notwithstanding anything contained in this Agreement to the contrary, the Company may, in its sole discretion, terminate the User Account, and discontinue the User’s participation in the Service. Reasons for the Company’s determination to so terminate or discontinue the User’s Account or participation as provided for above, include, but are not limited to, if the Company believes that the User has violated this Agreement or other policies or guidelines of the Service or that of any other party, or if the Company believes that the User’s conduct may be harmful to other consumers, advertisers or licensees who participate in or facilitate the Service. INTELLECTUAL PROPERTY. The Site holds certain content, such as text, graphics, logos, button icons, images, audio clips, data compilations, and software, that is the property of the Company or its content suppliers and protected by international copyright laws. The Site may contain or reference trademarks, patents, copyrighted materials, trade secrets, technologies, products, processes or other proprietary rights belonging to Company and/or other parties. No license to or right in any such trademarks, patents, copyrighted materials, trade secrets, technologies, products, processes and other proprietary rights of Company and/or other parties is granted to or conferred upon the User. To notify the Company of any copyright-infringing content, please contact us at contact@teamexp.com. COMMUNICATIONS. The Company shall be free to reproduce, use, disclose, and distribute any and all communication conducted with Company through the Site including but not limited to feedback, questions, comments, suggestions and the like (the “Communications”). The User shall have no right of confidentiality in the Communications and the Company shall have no obligation to protect the Communications from disclosure. The Company shall be free to use any ideas, concepts, know-how, content or techniques contained in the Communications for any purpose whatsoever, including but not limited to the development, production and marketing of products and services that incorporate such information. LIMITED LIABILITY. UNDER NO CIRCUMSTANCES SHALL THE COMPANY BE LIABLE TO THE USER OR ANY OTHER PERSON FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES FOR ANY MATTER ARISING FROM OR RELATING TO THIS AGREEMENT, THE SITE, ANY SERVICE OFFERED BY THE COMPANY, ANY ACTIONS COMMITTED BY ANY OF THE USER’S GUESTS AT ANY EVENT, OR THE INTERNET GENERALLY, INCLUDING, BUT NOT LIMITED TO: (A) ANY PARTY’S USE OR INABILITY TO USE THE SITE; (B) ANY CHANGES TO OR INACCESSIBILITY OF THE SITE; (C) ANY DELAY, FAILURE, UNAUTHORIZED ACCESS TO OR ALTERATION OF ANY DATA OR ANY TRANSMISSION OF DATA; (D) ANY CONTENT OR DATA TRANSMITTED OR RECEIVED (OR NOT TRANSMITTED OR RECEIVED) BY/FROM ANY PARTY; AND/OR (E) ANY CONTENT OR DATA FROM A THIRD PERSON ACCESSED ON OR THROUGH THE SITE, OR THE SERVICE; WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE. SOME JURISDICTIONS PROHIBIT THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, THUS THIS LIMITATION OF LIABILITY MAY NOT APPLY TO USER. DISCLAIMER OF WARRANTIES. THIS SITE IS PROVIDED “AS IS” WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. USE OF THIS SITE AND ANY SERVICE OFFERED BY THE COMPANY IS AT THE USER’S SOLE RISK. THE COMPANY MAKES NO WARRANTIES, INCLUDING, BUT NOT LIMITED TO: (A) ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT; (B) THAT THE SITE, OR THE SERVICE WILL MEET THE USER’S REQUIREMENTS; (C) THAT THE SITE WILL BE SECURE, UNINTERRUPTED, ACCESSIBLE OR ERROR-FREE; AND/OR (D) THAT ANY INFORMATION, DATA OR CONTENT OBTAINED FROM THE SITE, OR THE SERVICE WILL BE ACCURATE, RELIABLE, COMPLETE, TIMELY OR FREE FROM VIRUSES OR OTHER FORMS OF DESTRUCTIVE CODE. NO ADVICE OR INFORMATION OBTAINED BY THE USER FROM THE COMPANY, WHETHER IN ORAL, WRITTEN OR ELECTRONIC FORM, RELATING TO THE USER’S USE OF THIS SITE, THE SERVICES SHALL CREATE ANY WARRANTY NOT EXPRESSLY STATED IN THIS AGREEMENT. INDEMNIFICATION. The User agrees to indemnify, hold harmless and defend the Company, along with its directors, employees and agents from and against any action, cause, claim, damage, debt, demand or liability, including reasonable costs and attorney’s fees, asserted by any person or entity, arising out of or relating to: (i) this Agreement and/or any breach or threatened breach by the User; (ii) the User’s use of the Site or any service offered by the Company; (iii) any unacceptable, unlawful, or objectionable use of the Site or any service offered to the User by the Company; (iv) any negligent or willful misconduct by the User; (v) any actions taken by any Event by any of the User’s guests; (vi) any failure by the User to fulfill any agreements entered into on its behalf by the Company; and (vii) the violation of any laws or rights of any third party in connection with the Event. ERRORS AND OMISSIONS. The Site may contain technical inaccuracies and typographical errors, including but not limited to inaccuracies relating to pricing or availability applicable to certain products or services offered by the Company. The Company shall not assume responsibility or liability for any such inaccuracies, errors or omissions, and shall have no obligation to honor reservations or information affected by such inaccuracies. The Company reserves the right to make changes, corrections, cancellations and/or improvements to any information contained on the Site, and to the products and programs described in such information, at any time without notice, including after confirmation of a transaction. PRODUCTS AND SERVICES. The Site may contain information about products and services offered by the Company, not all of which are available in every location. Any reference to a Company product or service on the Site does not imply that such product or service is or will be available in the User’s location. THIRD PARTY LINKS. There are links on the Site that lead to third party sites, including those of advertisers. THE COMPANY IS NOT RESPONSIBLE FOR THE PRIVACY POLICIES OF THOSE SITES OR THE COOKIES THOSE SITES USE. IN ADDITION, BECAUSE THE COMPANY HAS NO CONTROL OVER SUCH SITES AND RESOURCES, THE USER ACKNOWLEDGES AND AGREES THAT THE COMPANY IS NOT RESPONSIBLE FOR THE AVAILABILITY OF SUCH EXTERNAL SITES OR RESOURCES, AND DOES NOT ENDORSE AND IS NOT RESPONSIBLE OR LIABLE FOR ANY CONTENT, ADVERTISING, PRODUCTS, OR OTHER MATERIALS ON OR AVAILABLE FROM SUCH SITES OR RESOURCES. MODIFICATION. The Company has the right at any time or from time to time to modify or amend this Agreement. Should the Company choose to modify this Agreement the Site will display such changes, which will be User’s only notification of any such change. Any use of the Site or the Service by User after such notification shall constitute User’s acceptance of the modified or amended terms. No modification to this Agreement made by User shall be binding upon the Company. FORCE MAJEURE. In the event that either Party is unable to perform any of its obligations under this Agreement or to enjoy any of its benefits because of natural disaster, terrorism, fire, explosion, power blackout, earthquake, flood, the elements, strike, embargo, labor disputes, acts of civil or military authority, war, acts of God, acts or omissions of carriers or suppliers, acts of regulatory or governmental agencies, actions or decrees of governmental bodies or communication line failure not the fault of the affected Party or other causes beyond such Party’s reasonable control (a “Force Majeure Event”) the Party who has been so affected shall immediately give notice to the other Party and shall do everything possible to resume performance. Upon receipt of such notice, all obligations under this Agreement shall be immediately suspended. If the period of nonperformance exceeds seven (7) days from the receipt of notice of the Force Majeure Event, the Party whose ability to perform has not been so affected may by giving written notice immediately terminate this Agreement. SEVERABILITY. If any provision of this Agreement is held to be invalid, illegal, or unenforceable for any reason, such invalidity, illegality or unenforceability shall not affect any other provisions of this Agreement, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had not been contained herein. VENUE. The interpretation of this Agreement shall be governed by the laws of the State of California. Any action arising under this Agreement shall be brought in the applicable State court located in Orange County, California.
http://formalbuilder.com/terms-and-conditions/
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