Event Planning Form

Complete form 3-6 months prior to the event. Form must be filled out entirely for Parish Administrator to proceed. If field does not apply, mark NA. All events and communication materials are subject to approval by the Rector. If you would prefer to fill out a paper form, please visit the Parish Office.
Event Info
Ministry*
Event Name*
Date*
Start Time*
End Time*
Location*
Target Groups*

ParishCarlsbad Community
Expected Number Attending*
Promotional Needs of Event*

FlyersPostersTicketsRSVP or Sign-up FormAdditional Posters & Flyers for off campus
Design and content ideas for promotional materials
Childcare
Please note: A request for childcare does not guarantee that childcare will be available. St. Michael's Children's Minister will be in touch to confirm receipt of your request and discuss childcare options for your event. Additionally, if there are no childcare RSVPs within 24 hours of the scheduled event, then childcare will be cancelled.
Will childcare be needed?*

YesNo
How many children do you anticipate?*
Approximate age range?*
Supplies
Supply needs or this event*

FoodDrinksDecorationsPlates, drinking glasses, & silverware setsDonation basketMoney BoxName TagsNo supply needsOther
Set up needs for this event*

Round tablesRectangular tablesFood serving tableEvent registration tableChairsBBQTV/DVDPodiumMicrophoneProjector/ScreenDry erase board/markersExtension cordsTrash cansNo set up needsOther
Budget
What is the estimated expense for this event?*
Was this expenditure included in the Vestry Operating Budget?*

YesNo
Will this expenditure cause the approved budget line to be exceeded?*

YesNo
Volunteers
Volunteer needs for this event*

Set up & clean upDecoration set upHelp during the eventNo volunteers neededOther
Contact Information
Full Name*

First NameLast Name
Phone*

Area CodePhone Number
Email*
Ministry Approval*

As the head of this ministry, I approve this event
Is there any additional information you would like us to know about your event?
Type what you see*
Should be Empty:

Event Info

Childcare

Supplies

Budget

Volunteers

Contact Information