Event Planning Form

Complete form 3-6 months prior to the event. Form must be filled out entirely for Parish Administrator to proceed. If field does not apply, mark NA. All events and communication materials are subject to approval by the Rector. If you would prefer to fill out a paper form, please visit the Parish Office.
Event Info
Ministry *
Event Name *
Date *
Start Time *
End Time *
Location *
Target Groups *

Parish Carlsbad Community
Expected Number Attending *
Promotional Needs of Event *

Flyers Posters Tickets RSVP or Sign-up Form Additional Posters & Flyers for off campus
Design and content ideas for promotional materials
Childcare
Please note: A request for childcare does not guarantee that childcare will be available. St. Michael's Children's Minister will be in touch to confirm receipt of your request and discuss childcare options for your event. Additionally, if there are no childcare RSVPs within 24 hours of the scheduled event, then childcare will be cancelled.
Will childcare be needed? *

Yes No
How many children do you anticipate? *
Approximate age range? *
Supplies
Supply needs or this event *

Food Drinks Decorations Plates, drinking glasses, & silverware sets Donation basket Money Box Name Tags No supply needs
Set up needs for this event *

Round tables Rectangular tables Food serving table Event registration table Chairs BBQ TV/DVD Podium Microphone Projector/Screen Dry erase board/markers Extension cords Trash cans No set up needs
Volunteers
Volunteer needs for this event *

Set up & clean up Decoration set up Help during the event No volunteers needed
Contact Information
Full Name *

First Name Last Name
Phone *

Area Code Phone Number
Email *
Ministry Approval *

As the head of this ministry, I approve this event
Is there any additional information you would like us to know about your event?
Type what you see *
Should be Empty:

Event Info

Childcare

Supplies

Volunteers

Contact Information